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How Many Wedding Invitations to Order — and When to Send Them
Two free tools for couples planning their 2026 or 2027 wedding: a quantity calculator that tells you exactly how many invitations to order, and a timeline that works backwards from your wedding date to give you every deadline that matters.
The Calculators
Invitation Quantity
How many invitations do I actually need?
Stationery Timeline
When do I need to order and send?
Invitations by Guest Count
Wedding invitations are sent per household, not per guest. These figures include a 12% spare-copy buffer.
| Total guests | Guest mix | Order this many | Typical range |
|---|---|---|---|
| 40 | Mixed | 28 | 24–32 |
| 60 | Mixed | 42 | 36–50 |
| 80 | Mixed | 56 | 48–66 |
| 100 | Mixed | 70 | 60–80 |
| 120 | Mixed | 83 | 72–96 |
| 150 | Mixed | 105 | 90–120 |
| 200 | Mixed | 140 | 120–160 |
| 250 | Mixed | 175 | 150–200 |
Your Wedding Stationery Timeline
These windows apply to most weddings. Use the timeline calculator above for personalized dates.
Count by household — couples and families at the same address get one invitation. This number drives every decision that follows, so get it right before you order anything.
Save the dates aren't optional for summer weddings. Long weekends, holidays, and travel bookings fill up fast — your guests need early notice. Keep the design consistent with your invitation suite.
Your digital proof arrives within 2–3 business days. Allow up to three rounds of revisions, then 3–5 weeks for production and express delivery — typically 5–8 weeks from order to your door. Folio and boxed sets take a little longer, so plan ahead.
Allow 2–5 business days for domestic delivery. For international guests, send earlier and use tracked shipping. Include a pre-addressed RSVP envelope or a QR code linking to your wedding website.
Put the deadline right on the invitation. Follow up with non-responders a week after it passes — a quick text or call works better than a formal reminder. Your caterer and venue typically need confirmed numbers 4 weeks out.
Most caterers and venues need your final numbers four weeks before the wedding. Use your RSVP data and add a small buffer for seating charts and day-of stationery.
A handwritten thank-you is one of the most memorable things you can send your guests after the wedding. Order a matching set with your invitations so they're ready the moment you're back.
Frequently Asked Questions
For 100 guests, order approximately 62–72 invitations. Invitations go out per household — couples and families sharing an address get one. Add 12% extra for addressing mistakes, last-minute additions, photographer flat-lay shots, and a set to keep for yourselves.
Send wedding invitations 3–5 months before your date. If you haven't sent save the dates yet, give yourself 5–6 months. For summer 2026 or 2027 weddings, aim for 5–6 months out — guests need time to book travel and make plans.
Send save the dates 10–12 months before your wedding. For a summer 2026 wedding, that means getting them out by fall 2025 at the latest. Destination weddings and guests traveling internationally need 12–14 months' notice to book flights and accommodations.
One invitation per household. Married couples, partners living together, and families at the same address all get one invitation addressed to everyone. Single adults over 18 who live on their own usually get their own — it's a nice way to acknowledge them individually.
Order 10–15% more than your household count. For a 100-person guest list, that's 10–15 extras — for calligraphy mistakes, last-minute additions, photographer shots, and a keepsake set. Reprinting a small quantity later almost always costs more than ordering extra upfront.
Set your RSVP deadline 4–6 weeks before the wedding and state it clearly on the invitation. This gives you time to chase non-responders before your caterer and venue need confirmed numbers — typically 4 weeks out.
Order printed invitations 4–6 months before your wedding date. Your digital proof arrives within 2–3 business days; allow up to three revision rounds, then 3–5 weeks for production and express delivery — typically 5–8 weeks from order to your door. Order earlier for folio and boxed suites, which take a little longer.
Eight weeks out is the absolute minimum — any later and guests may already have other plans. If you're running behind, call guests at the same time you send the invitation, and consider a digital RSVP to get responses faster. At six weeks out, we can still print and ship on a rush — reach out to talk through timing.
Ready to see our invitation collections?
Order a sample — delivered to the US and worldwide via DHL Express.